Wedding Tips

  • Your Wedding MC: The Complete Guide

    Wedding MC’s Role & Responsibility:

    Planning a wedding is an intricate dance involving countless details and one of the most critical inclusions in ensuring your reception’s success is the Master of Ceremonies (MC). The MC is the conductor of your celebration, orchestrating the flow of events and keeping  guests engaged and entertained whilst creating the right atmosphere and tone desired by couples. In this comprehensive guide, I’ll walk you through the roles and responsibilities of your Wedding MC, from before to after the wedding reception.

    Wedding MC Sydney
    Serge, DJ:Plus! Entertainment, Sydney

    Before the Wedding Reception:

    1. Initial Meeting with the Couple: The journey begins with the MC having an initial meeting with the couple. During this meeting, the couple can discuss their vision for the reception, share preferences, and outline expectations. Additionally, the MC conducts progress and final meetings, as well as phone conversations, to ensure they alleviate all the couple’s concerns and meet their needs.

    2. Reviewing the Schedule: The MC meticulously reviews the reception schedule and creates a timeline to ensure a seamless flow of events. Timing is crucial, and they work closely with the couple to ensure every moment is perfectly orchestrated.

    3. Coordinating with Suppliers: Effective communication with other suppliers like the DJ, musicians, photographer/videographer and venue and/or caterer is paramount. The MC ensures that all suppliers are on the same page and aligned with the couple’s wishes.

    4. Creating a script: The MC may create a script for the reception, outlining the order of events and the specific announcements they will make.

    5. Rehearsing Announcements and Introductions: Practice makes perfect. The MC rehearses any announcements or special introductions they’ll make during the reception to ensure they are eloquent and delivered flawlessly.

    6. Reviewing the Guest List: Knowledge is power. The MC studies the guest list, familiarising themselves with guests’ names and relationships to the couple to facilitate warm and personal introductions.

    7. Reviewing the venue: The MC will review the venue prior to the reception to ensure that they know where everything is located and that they understand the layout of the space.

    8. Coordinating with the celebrant: If the wedding ceremony is taking place at the reception location, the MC may coordinate with the celebrant to ensure that they know when to make any necessary announcements or provide assistance.

    Glenn Mackay, G&M Event Group, Brisbane

    During the Wedding Reception:

    1. Welcoming Guests: As the first point of contact, the MC warmly welcomes arriving guests, assisting them in finding their seats and creating a comfortable welcoming atmosphere.

    2. Introducing the Wedding Party: The MC introduces the wedding party and makes them shine, including the happy couple, parents and attendants, setting the stage for the evening’s festivities.

    3. Making Announcements: Throughout the reception, the MC is the voice of guidance and direction, making announcements to keep guests informed. Whether it’s time for the first dance, cake cutting, or any other special moment, the MC ensures everyone is in the know.

    4. Coordinating with other Suppliers: The MC works in harmony with the other suppliers behind the scenes, ensuring the DJ/Entertainment plays the right songs, the photographer captures the perfect moments, and the venue serves meals promptly.

    5. Entertaining the Guests: To keep the energy high and spirits lifted, the MC often engages guests by providing entertainment, such as organising games or creating heartfelt moments, resulting in an unforgettable atmosphere and wonderful memories.

    6. Introducing those Speaking at the Reception: The MC will advise those speaking that Speeches will be coming up soon and ensure they understand the importance of holding the microphone correctly so that all the guests can hear them clearly. The MC introduces each speaker eloquently.

    7. Keeping the Reception on Schedule: Time management is vital. The MC diligently adheres to the schedule, ensuring that each element of the reception happens precisely when planned and transitions flawlessly.

    8. Handling Any Issues: In the face of unforeseen issues, the MC remains composed and resourceful. Whether it’s a guest feeling unwell or a supplier delay, the MC manages challenges with grace and efficiency so that guests will rarely notice that there was any issue.

    9. Facilitating special traditions: The MC may facilitate special traditions that are important to the couple or their families, such as a cultural custom, dance or ceremonial activity.

    10. Handling technical issues: If there are any technical issues with equipment such as microphones or speakers, the MC may work with the venue or provider to resolve the issue quickly.

    11. Providing guidance for the guests: The MC may provide guidance for the guests, such as explaining where the restrooms are located, directing them to the bar or facilitating a taxi for them at the end of the reception.

    12. Ensuring the safety of the guests: The MC may ensure the safety of the guests, such as keeping an eye out for any guests who have had too much to drink or any potential hazards on the dance floor or elsewhere in the venue.

    13. Thanking the Guests: The MC often takes a moment to express gratitude to the guests on behalf of the newlyweds. This can include thanking them for their attendance, well-wishes, and any gifts or contributions they may have made.

    Simon McCuskey, Simon MC, Melbourne

    End of the Wedding Reception:

    At the end of a wedding reception, a Wedding MC typically has several important tasks to wrap up the event smoothly:

    1. Final Announcements: Any remaining announcements, such as transportation details for guests or reminders about after-party events, are made by the MC to ensure that everyone is informed and prepared for the conclusion of the reception.

    2. Co-ordinating Send-Off: If the couple has a planned send-off or departure, the MC may help organise it. This could involve distributing confetti/rose petals, co-ordinating a sparkler exit, or assisting in any other special exit arrangements.

    3. Final Farewell: The MC often shares a heartfelt farewell message on behalf of the couple, thanking everyone once again for being part of their special day and wishing them a safe journey home.

    4. Coordination with Suppliers: The MC may liaise with various suppliers (e.g., catering, entertainment, florists) to ensure they are wrapping up their services smoothly and that any hired items are being packed and removed from the venue as required.

    5. Gathering Personal Belongings: The MC may assist the couple or family in collecting personal items, such as gifts, cards, and any decor or keepsakes they want to take with them or their family by assisting with carrying gifts and other items to their vehicle..

    6. Co-ordination with Venue Staff: If the reception is held at a venue, the MC may coordinate with venue staff to ensure that all arrangements are properly closed out. This includes checking that no personal items or decorations are left behind and that the venue is in the same condition as it was before the event.

    7. Final Checks: Before leaving, the MC may conduct a final walk through of the reception area to ensure nothing has been overlooked and that everything is in order.

    8. Handing Over Responsibilities: If there are any additional post-reception tasks or responsibilities that need to be transferred to another designated person (e.g., a wedding planner, venue coordinator), the MC will facilitate this handover.

    Overall, the role of a Wedding MC at the end of a reception is to ensure a smooth and graceful conclusion to the celebration, allowing the couple and their guests to depart with beautiful memories of the day.

    Steve Bowen, Bowens Entertainment, Albury

    Additional Considerations:

    Beyond the core responsibilities, several factors should guide your choice when researching a professional MC:

    1. Experience: Prioritise an MC with a proven track record of hosting weddings, ideally similar in size and style to yours.

    2. Personality: Choose an MC whose personality resonates with you and your partner, as they will be the face of your celebration.

    3. Availability: Confirm their availability on your wedding date and discuss the length of time you require them.

    4. Cost: Understand their price and what is included in their fee. Remember, when it comes to professional MCs, their value far exceeds their cost. They contribute immensely to your wedding and shield you from unnecessary stress by managing all the behind-the-scenes matters.

    5. Equipment: Enquire about the quality of the MC’s equipment to enhance the overall experience.

    6. Backup Plan: Seek clarity on their backup plan in case of any emergency, ensuring your peace of mind.

    7. References: Seek out reviews from past clients to gain insight into the MC’s professionalism and performance.

    Choosing the right MC for your wedding is a pivotal decision that can profoundly impact your reception’s success. With this guide in hand, you’re well-equipped to select a Wedding MC who will not only conduct your celebration, but elevate it to an unforgettable experience for you and your guests.

    Your MC is the master of creating memories. Take your time in selecting the perfect one, and your wedding day will be filled with moments you’ll cherish forever.

    Take a moment to also learn why having a professional MC over a family member for your wedding is a better option.

    📸 Special thanks to some of my industry friends who kindly agreed to have their photographs included in this post. 🎙️


  • Why Choose a Professional Wedding MC Over Family?

    A wedding day, as it signifies the culmination of dreams, emotions, and a lifetime of love, etches itself indelibly into the hearts of the bride and groom. This extraordinary day is replete with tears, laughter, and a multitude of unforgettable moments. The role of a Master of Ceremonies (MC) is to expertly weave these elements together, ensuring a celebration that flows seamlessly and remains eternally memorable. While it might be tempting to entrust this pivotal role to a beloved family member, this blog post ardently advocates for wedding couples to choose a professional MC. I will delve deeper into the emotional and practical reasons that firmly establish a professional MC as the heartbeat of an extraordinary wedding.

    Professional MC holding microphone
    Image by V.Ivash on Freepik

    1. Unparalleled Experience

    The wealth of experience possessed by a professional MC is truly remarkable. They have meticulously honed their craft by hosting numerous weddings, comprehending the ever-changing tides of emotions, and orchestrating each moment with finesse. Although opting for a family member may carry sentimental appeal, entrusting an amateur with your special day can potentially lead to hiccups and missteps that may inadvertently dampen the joyous atmosphere. A professional MC ensures that they expertly craft every moment, allowing both you and your guests to wholeheartedly savour the emotions.

    2. Emotional Neutrality

    Deep emotional investments in your wedding are held by family members, who become emotionally attached to every facet of the day. This profound connection can occasionally cloud their judgment or inadvertently steer the event in unexpected directions. Conversely, a professional MC offers an impartial perspective to the proceedings. They skillfully navigate tricky situations and unforeseen circumstances with grace, thereby preserving the emotional sanctity of your day.

    3. Stress-Free Celebrations

    Emotions run exceedingly high on a wedding day, with nerves, excitement, and a whirlwind of feelings all vigorously competing for attention. Entrusting a family member with the role of an MC can inadvertently introduce unnecessary stress for both you and them. A professional MC exudes a calming presence, ensuring that everything flows effortlessly. This allows you to wholeheartedly focus on enjoying the moment, free from concerns about logistics and coordination.

    4. Seamless Transitions

    A wedding is essentially a sequence of beautiful moments strung together, much like a delicate strand of pearls. A professional MC skillfully ensures that these moments transition seamlessly, weaving a harmonious narrative for your day. Their ability to proficiently manage timelines and maintain the event’s trajectory stands as a testament to their expertise and unwavering dedication.

    5. Personalisation and Customisation

    Although a family member may possess an intimate knowledge of your preferences, a professional MC excels at probing deeper. They invest ample time in understanding your personalities, preferences, and the unique tapestry of your love story. Armed with this insight, they expertly craft a wedding experience that genuinely mirrors your journey as a couple. The result is a ceremony infused with emotional resonance, reflecting your unique bond.

    6. Embodying the Essence of Love

    A professional MC wholeheartedly dedicates themselves to the art of celebration. They infuse your wedding with an infectious enthusiasm and warmth that permeate through every attendee. Their unique ability to forge emotional connections with your guests, making them feel like cherished participants rather than passive observers, stands as a testament to their unwavering dedication to your special day.

    Conclusion

    Choosing a professional MC for your wedding is a heartfelt decision firmly rooted in the desire to create a day teeming with emotion and joy. It is a day that will be etched indelibly into the memory of every guest. While family members undoubtedly bring love and affection, professional MCs bring a wealth of expertise, experience, and the innate ability to transform your wedding day into an exceptional masterpiece. So, when it comes to selecting the heartbeat of your wedding, make the choice of a professional MC and allow them to artfully orchestrate the symphony of emotions that will render your day truly unforgettable.

    Note: In an upcoming post I will be detailing all the roles that a Professional MC undertakes at a Wedding.

    End Note:

    DJ:Plus! Entertainment understands that your wedding day is an emotional journey, and I’m here to help you make every moment unforgettable. Alongside the exceptional DJ entertainment service, I also offer a dedicated personalised and professional Master of Ceremonies (MC) service that will elevate your wedding to new heights.

    As your MC, I am passionate about weaving the threads of your love story into a seamless and captivating narrative. Whether you’re celebrating in the vibrant heart of Sydney, amidst the tranquillity of the Southern Highlands, the majestic Blue Mountains, the picturesque Hawkesbury, the scenic beauty of Wollongong & Illawarra, the pristine South Coast, the idyllic Central Coast, the charming Central West, or the nation’s capital, Canberra, or even beyond, my sole mission is to help you create your dream wedding.

    But I don’t stop at geographical boundaries; but go beyond to ensure your wedding day is filled with heart warming moments and cherished memories. Your love story is unique, and so should be your wedding experience.

    So, when you choose DJ:Plus! Entertainment’s MC:Plus! Service, you’re not just getting a MC; you’re getting a professional dedicated to making your special day shine. Reach out today, and together, we’ll create a symphony of love and joy that resonates far beyond your wedding day. Your dream wedding, brought to life by a single, passionate soul.


  • To Dance Or Not To Dance – Is Not The Question

    With the recent pandemic and wedding receptions being put on hold, or only being permitted with limited numbers, whilst observing restrictive social distancing parameters, I have noticed that there has been a significant number of couples commenting in various Facebook Wedding Groups that even if they fell within the restrictions, they would not consider having their wedding reception, because of the “no dancing” restriction. No or limited dancing appears to be the biggest ‘deal breaker’ in proceeding with their wedding.

    The reason for this is obvious! A wedding reception is a celebration of love. Communities, religions and individuals world-wide celebrate marriage as it is a rite of passage, the joining together of two people who’ve decided to turn two lives into one. Many couples have already pictured their wedding filled with smiles, laughter, fun and the creation of much joy and excitement (after all, isn’t this what timeless memories are made of?), and accordingly, are not prepared to compromise on their dream wedding.

    Image Courtesy of The Loved Ones

    Why are they not willing to compromise? One of the major elements of any celebration is dancing. People just love to dance! In some cultures, it is ingrained in their heritage. Dancing is the single greatest opportunity guests will have to collectively express the happiness they hold for the couple and when they all join together on the dance floor and create an energy that can only be generated by those that are endeared by the couple, it is quite the moment, plus lots of fun!.

    The Facebook Wedding Groups are filled with comments such as; “What’s a wedding without dancing? 😭”, “A wedding is not a wedding without dancing.”, “Now we can have all our loved ones at our wedding but no dancing? It’s not a wedding without it. 😢”, “No wedding is complete without dancing.”, “I’m not having a wedding without dancing 😑” and many more similar posts by couples who in the midst of a pandemic, are realising the real impact that entertainment has on a wedding reception and it is far, far greater than many thought it may have been prior to having been placed in a position where they now need to choose between having a wedding with no dancing or postponing until they are permitted to have dancing.

    Over the years, numerous surveys conducted with couples following their wedding, have unanimously revealed that couples, would have spent more money on quality entertainment, if they had known the true impact that it would have on creating wonderful wedding memories prior to the wedding. Sadly however, it is the element which, except in the most minor of instances, is not given the priority warranted and left to very late in the planning process, by which time, they find that the majority of the budget has been depleted and many, are subsequently potentially constrained to a low cost and/or less experienced option.

    Image Courtesy of The Nook

    One major reason that couples have not appreciated the value that professional entertainment brings to their wedding, I feel is largely due that for far too long many wedding publications, venues, wedding planners and coordinators have referred to wedding entertainment as “the music” which has led to most couples undervaluing the importance of exceptional, personalised wedding entertainment. However, the reality is that music cannot create a successful reception by itself and is just one element which factors into the entertainment equation, otherwise couples would not be reacting the way they have been, in regards to the no dancing restriction.

    Some of the other elements for providing great entertainment include setting the tone, ensuring the smooth flow of proceedings, seamless transitions, keeping the guests engaged, constantly reading the crowd, programming skills, room layout, knowing how to create special moments, excitement and much more! If all these elements are executed correctly, couples are much more likely to have a dance floor filled with family and friends celebrating with them actually creating those wonderful memories they envisioned.

    In conclusion, my hope is that this pandemic will shortly be a distant memory and that all couples who have had their wedding plans disrupted can proceed with the wedding celebration of their dreams. I also hope that future couples will now better appreciate the real impact that entertainment has on the success of their wedding celebration and prioritise securing the entertainment, be it an MC, DJ or Live Musicians, not only far earlier in the planning process, but also allowing a more appropriate percentage of the budget to secure experienced and professional, seasoned entertainers who will ensure that their dreams are realised.

    Image Courtesy of Jack Chauvel Photography